Sign Agency Agreement

Step 1 of 3

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Property Address*
House Size
Tenancy Start Date*
Date Format: DD slash MM slash YYYY
Gas Reading
Elec Reading
Tenancy End Date*
Date Format: DD slash MM slash YYYY
Gas Reading
Elec Reading

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50%

Email*

The tenants email address
Tenant Name
Prefix First Middle Last
Property Address
If this is pre-populated by the app system please enter the proper house address (remove the INST number!)
Monthly Rent (inc £ sign)
Standing Order Ref (Surname House Number Road - Bloggs54Romer)

First Payment Date
Date Format: DD slash MM slash YYYY
First Payment Amount
Second Payment Date
Date Format: DD slash MM slash YYYY
Second Payment Amount
Third Payment Date
Date Format: DD slash MM slash YYYY
Third Payment Amount
Fourth Payment Date
Date Format: DD slash MM slash YYYY
Fourth Payment Amount
Fifth Payment Date
Date Format: DD slash MM slash YYYY
Fifth Payment Amount
Sixth Payment Date
Date Format: DD slash MM slash YYYY
Sixth Payment Amount
Seventh Payment Date
Date Format: DD slash MM slash YYYY
Seventh Payment Amount
Eigth Payment Date
Date Format: DD slash MM slash YYYY
Eighth Payment Amount
Ninth Payment Date
Date Format: DD slash MM slash YYYY
Ninth Payment Amount
Tenth Payment Date
Date Format: DD slash MM slash YYYY
Tenth Payment Amount
Elventh Payment Date
Date Format: DD slash MM slash YYYY
Eleventh Payment Amount
Twelfth Payment Date
Date Format: DD slash MM slash YYYY
Twelfth Payment Amount
Managed/Tenant Find*
- Managed
- Tenant Find
Managed houses will have our payment details - if it is a tenant find property you will need to provide landlord bank details
Bank Name
Account Name
Account Number
Sort Code

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Important Notice
There are currently issues sending emails from these forms to Gmail address. They often end up in spam. If you do send emails off to gmail addresses, please wait until the CC'd version appears in our applications inbox and forward it on the the person via the inbox. If sending the email to the landlord, put down applications@topproperty-services.com as the email address and also forward this to the landlord once it arrives.

Let's start!
You will need to provide the basic details for the tenancy here as well as obtain all email addresses and names for the tenants moving in.
Tenancy Address*
Full Tenancy Deposit Payable*
Please enter the full deposit that should be paid. This is usually 200 per person or one full months rent for residential lettings. For 3 tenants put 600. DO NOT put a pound sign on!
Holding Deposit Paid*
* Leave Blank For Tenancies Using Old System (Pre 1st May 2019) * DO NOT put a pound sign on!
Tenancy Start Date*
Date Format: DD slash MM slash YYYY
Tenancy End Date*
Date Format: DD slash MM slash YYYY
Bills included?*
- Gas, Electricity, Water, Wifi
- Gas, Electricity, Water
- Electricty, Water
- Water only
- None
The deal sheet must be checked to confirm this
TV License Included?
Agreed rent per person (specify week/month/total for house if residential)*

Lead Tenant Name*
First Last
Lead Tenant Email*
Number in group (including lead tenant)*

We will need to capture all the tenants details.
The tenant application form will be emailed to all tenants, with a customised version going to the lead tenant asking for payment.
Tenant Two name*
First Last
Tenant Two email*
Tenant Three name*
First Last
Tenant Three Email*
Tenant Four name*
First Last
Tenant Four email*
Tenant Five name*
First Last
Tenant Five email*
Tenant Six name*
First Last
Tenant Six email*
Tenant Seven name*
First Last
Tenant seven email*
Tenant Eight name*
First Last
Tenant Eight email*
Tenant Nine Name*
First Last
Tenant Nine email*
Tenant Ten name*
First Last
Tenant Ten email*
Files to send
Note: We MUST send out the EPC certificate as well as the Gas Certificate BEFORE the start date of the tenancy. If the gas certificate is available at this stage of the application it must be sent with the heads of terms. If it becomes available after, you MUST ensure you send the gas certificate over once you have it, but BEFORE the start of the tenancy.
Energy Performance Certificate (PDF)
Accepted file types: pdf.
Gas Certificate (pdf, png, jpg)
Accepted file types: pdf, png, jpg.

Is this a tenant find (let only) service?

Landlord Name
First Last
Landlord Email*
This will be send to the landlord: Dear Landlord:

We have received an application for your property. Details of the application are contained within the attached heads of terms which has been sent to all tenants. The tenant version also includes items we are required by law to give them prior to occupation, including the gas cert if available, the EPC, and a copy of the Renting in England leaflet.

This outlines the terms of the agreement with the tenants. Our general contract tenancy terms are as per our model tenancy agreement available here:

https://topproperty-services.com/assets/SampleTenancyAgreement.pdf.

If the tenants are not students they will be liable for council tax - the council may put this in your name as it is a shared house however this will be recoverable from the tenant as in all situations the tenant is liable for council tax. The exception to this is if you have agreed to pay the council tax (generally the case for professional house sharers).

You will be notified once we are ready to sign contracts and then once the contract is signed. If for whatever reason the tenancy falls through (failed referencing, tenants withdraw their application) we will let you know.

Please note that due to changes within the handling of deposits introduced as part of the Tenant Fee Act, we will no longer be protecting tenancy deposits as part of their application. The funds they pay us to apply is treated as a holding deposit and will be refunded to them once the contract is signed. As a result WE WILL NOT hold a tenancy deposit for your tenants.

As part of your onboarding of this tenancy you will need to raise an invoice to the tenants for the full deposit due, and protect the money within your chosen deposit scheme, as well as serving prescribed information on the tenants. Note that we DO NOT serve prescribed information for let-only tenancies, this will be your responsibility.

If you have any questions at this stage please do not hesitate to contact us.

Yours sincerely,

Topproperty Services Application Team.
Landlord Sort Code*
Landlord Account Number*

Sign Agency Agreement

Sign Agency Agreement

Step 1 of 11

Additional Services Required

Bank Details

Contractor Details

Your Documents

Property Documents

Request a rental valuation

About You

Data protection notice

Email Topproperty Services

Step 1 of 3

Default Values

Step 1 of 2

Step 1 of 6

Important Notice

Let's start!

We will need to capture all the tenants details.

Files to send

Find your perfect home!